Annual Cal/OSHA Form 300A Posting

February 1 was the deadline for posting your company’s Summary of Work-Related Injuries and Illnesses (Form 300A), which is a yearly summary of your company’s Log of Work-Related injuries and Illnesses (Form 300).  At the end of each calendar year you must first verify that the Form 300 entries are complete and correct and then transfer the information from Form 300 to Form 300A as follows:

1. Total number of non-first aid occupational injury and illness cases
2. Total number of cases with days away from work and cases with job transfer or restriction and total number of other recordable cases
3. The cumulative total number of days from all injuries or illnesses including days away from work and job transfer restrictions.
4. Number of occupational injury/illness cases including skin disorders, respiratory conditions, poisoning, hearing loss and all other illnesses.

Note: Incidents treated as “first aid” do not need to be included on Form 300/300A.  See page 3 of the OSHA 300 booklet for further information.

Once Form 300A is completed a company executive (i.e. owner, officer, highest ranking official working at the location or the highest ranking official’s immediate supervisor) will need to certify that the information is correct and complete.  Employers are required to then post Form 300A in a visible location until April 30 and provide a copy of Form 300A to any paid employee that does not normally report at least weekly to where the summary is posted during the posting period.  Also, if you are a multi-establishment employer, you must keep a separate Form 300 and Form 300A for each physical location.  However it is not necessary to post Form 300A at a location if operations have closed down during the calendar year.

Employers with 250 or more employees are required to provide Form 300A data to Fed OSHA and some states can now do so electronically via Fed OSHA’s Injury Tracking Application (ITA). This information must be submitted to Fed OSHA by July 1, 2018. Please note that at this time California does not need to follow this Fed OSHA requirement.

Should you have any questions or require further information please see the State of California’s Department of Industrial Relations California Recordkeeping Standard and/or Fed OSHA’s Injury Tracking Application Electronic Submission of Injury and Illness Records to OSHA website pages.